Maximize Time & Resources
Find a room that fits your requirement.
Easy to navigate color-coded room list and calendar.
Filter selection based on its size/capacity, amenities and availability.
Manage reservations online.
Set recurring events and automatic cancellation thresholds.
Customize room display theme and pictures.
Track & Analyze Usage
Track total daily, monthly or annual room usage.
Analyze booking behavior or pattern.
Anticipate needs and plan ahead.
FLEXO Solution Components
FlexO (short for Flex Office) is composed of three key elements; FlexO Manager, Booking Portal and the FlexO Navigator. These components work together and create a systematic reservation flow.
FlexO Manager: Web portal, Administrator dashboard for application configuration, user account control, and room management and device monitoring.
Booking Portal: User web portal for room reservation.
FlexO Navigator: Application installed on a tablet and deployed to each room. Aside from managing daily reservation schedule, it also acts as signage and self service booking kiosk. Daily activities are logged and sent to the Roooms manager for reporting consolidation.
Define and create amenities based on your requirements.
Set rooms as VIP room for restricted access.
Assign amenities to your rooms to speed up room selection.
Report issues with room facility directly from the Room Navigator.
Synchronization with your exinsting calendar system: Office365, Exchange, G-Suite, as well as iCal export for offline sync.
Reservation entries are automatically added to your favorite email client so your users don't need to double entry the booking in their calendar.
No extra add-on, or plugin required.
Plan ahead, book recurring events, block off multiple dates, e.g weekly, monthly or annual meeting.
Create private events if content cannot be disclose.
The system is designed to auto-cancel booked events whenever users fail to show up on time (with customizable threshold).
Same goes for auto termination when users fail to end their meeting when they leave the room.
This feature would ensure that rooms are properly utilized with maximum efficiency.
View overall usage statistics
No. of booking per week/ month/year with forecast
Breakdown data per room, user or time period
See no. of Cancellations, no show
Average overtime, average delay
Export module to Excel available
Group Multiple Rooms per City, Location or Site Name.
Manage access to Site per users.
Define different setup per Site such as business hours, scheduler view, etc.
Roooms supports system integration with the following:
NFC: interact with the Room Navigator using your NFC-compatible employee badge/card
LDAP / Active Directory: connect to your company directory.
SSO: seamless authentication within your organization domain.
APIs: leverage our booking engine APIs to integrate with your Enterprise systems, or develop your own content.
and more ...
Search and reserve other available rooms on the spot through the Room Navigator Smart Finder button.
The Smart Finder will propose a selection of closest available rooms with how much time left to be used.
Role Based Login
User profile management with roles and access limit (viewer only, user, admin).
Easily identify your own bookings.
Define your favorite rooms that appear on top.
Manage application settings
Define users and roles
Add/Remove Sites and Rooms
Set thresholds for auto cancellation and termination
Customizable themes & pictures
Roooms is available in several languages.
繁體中文 (Traditional Chinese)
简体中文 (Simplified Chinese)
Monitoring & Control
Monitor and Control your Room Navigator devices from the administration console.
Define schedule to turn on/off your Room Navigator screens.
Define and monitor device heartbeat, and get notified on issue.
Preview what is currently playing.
Turn on or off the device at any time.
Enable more than one device per room (front-door, in-room, etc.).