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Flexo

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Maximize Time & Resources

  • Find a room that fits your requirement.

  • Easy to navigate color-coded room list and calendar.

  • Filter selection based on its size/capacity, amenities, and availability.

Automate Reservation

  • Manage reservations online.

  • Set recurring events and automatic cancellation thresholds.

  • Generate iCalendar.

  • Customize room display theme and pictures.

Track & Analyze Usage

  • Track total daily, monthly or annual room usage.

  • Analyze booking behavior or pattern.

  • Anticipate needs and plans.

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FLEXO Solution Components

FlexO (short for Flex Office) is a comprehensive workspace management solution composed of three key elements: FlexO Manager, Booking Portal, and FlexO Navigator, working together to create a seamless reservation flow.​

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  • FlexO Manager: A web-based administrator dashboard for application configuration, user account management, room scheduling, and device monitoring.

  • Booking Portal: A user-friendly web portal for making room reservations

  • FlexO Navigator: ​ A tablet application deployed in each room, managing daily reservations while serving as digital signage and a self-service booking kiosk. All activities are logged and sent to the Rooms Manager for consolidated reporting.

Solution Architecture

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Room Management

Easily define and create amenities tailored to your needs. Designate rooms as VIP for restricted access, assign amenities to rooms for faster selection, and report any facility issues directly from the Room Navigator.

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Calendar Synchronization

Seamlessly synchronize with your existing calendar system, including Office365, Exchange, G-Suite, and iCal for offline sync. Reservation entries are automatically added to users’ preferred email clients, eliminating the need for duplicate bookings. No additional add-ons or plugins are required.

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Multi Booking

Plan with ease by booking recurring events and blocking multiple dates for weekly, monthly, or annual meetings. You can also create private events to keep sensitive content confidential.

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Timed Sessions

The system automatically cancels bookings if users fail to show up on time, with a customizable threshold. It also terminates meetings when users leave the room without ending them. This ensures optimal room utilization and maximizes efficiency.

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Analytics

Gain insights with comprehensive usage statistics, including the number of bookings per week, month, or year with forecasts. View detailed breakdowns by room, user, or time period, track cancellations and no-shows, monitor average overtime and delays, and export all data easily to Excel.

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Multi Site

​Organize multiple rooms by city, location, or site name, and manage user access for each site. Customize site-specific settings, including business hours, scheduler views, and more, to fit your operational needs.

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System Integration

The room supports seamless system integration with multiple technologies: interact via NFC using your employee badge or card, connect to your company directory through LDAP/Active Directory, and enjoy single sign-on (SSO) for effortless authentication within your organization. Additionally, leverage our booking engine APIs to integrate with enterprise systems or develop custom content—and much more.

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Smart Finder

Quickly find and reserve available rooms on the spot using the Room Navigator’s Smart Finder. It suggests the nearest available rooms and shows how much time remains for each, making room booking fast and convenient.

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Role Based Login

Manage user profiles with customizable roles and access levels, including viewer, user, and admin. Easily track your bookings and highlight your favorite rooms at the top for quick access.

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Central Management

Easily manage application settings, define user roles, add or remove suites and rooms, and enable or disable amenities. Set thresholds for auto-cancellation and termination, and personalize your experience with customizable themes and images.

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Multi Lingual

Rooms are available in several languages. 
 

  • ไทย (Thai)

  • English

  • Français (French)

  • 日本語 (Japanese)

  • 繁體中文 (Traditional Chinese)

  • 简体中文 (Simplified Chinese)

  • and more...

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Monitoring & Control

Monitor and control your Room Navigator devices directly from the administration console. Schedule screen on/off times, track device status with heartbeat monitoring, and receive instant notifications of any issues. Remotely reboot devices, preview current content, power devices on or off at any time, and support multiple devices per room—front door, in-room, and more.

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